A Configurable Vital Records Management System

Overview
Netsmart Vital Records System (VRS) is a complete vital records management software solution used to automate vital records departments. Netsmart VRS is an industry-leading, enterprise solution serving the needs of states, counties and reporting organizations. Netsmart VRS is the solution of choice for agencies that require multiple events. The data sets supported by Netsmart VRS include:

• Birth
• Death
• Fetal Death
• Marriage & Dissolution
• Perinatal
• Newborn Hearing Screening
• Domestic Partnership
• Birth Defect Tracking
• Metabolic Screening
• Missing Child
• Putative Father

Netsmart VRS supports the processing functions of vital records offices, including data entry, certificate production, fee collection and reporting. Netsmart VRS automates the sending of vital records information to the National Center for Health Statistics (NCHS), the Social Security Administration and other state and federal agencies.

Netsmart VRS is a fully-configurable system that uses an advanced design to simplify the changes required by statutory and regulation requirements placed on vital records agencies. A rich set of configuration tools enable local staff to add data fields to screens, include them on reports and provide the data to other organizations.

Complete Capabilities
The Netsmart VRS user interface offers an array of powerful and innovative features, making Netsmart VRS an exceptionally flexible system that sets it apart from its competitors. Key features include:

• Definable, searchable fields
• Add and change edits on data fields
• Configurable certificate formats and printing options
• Task-level and field-level security
• Distributed data collection and certificate printing
• Import and export tools
• Customizable content and presentation of collected data
• A centralized relational database
  

Netsmart VRS provides significant advantages to vital records agencies seeking a comprehensive enterprise solution:

• Essential pandemic/emergency mode functionality
• Dynamic auditing, messaging and imaging
• Rapid entry
• Ad hoc reporting
• Fee collection and accounting

Value-Added Resources
Experienced Vital Records Team
Netsmart customers consistently cite the experience and professionalism of the Netsmart VRS team as a major reason for choosing and recommending Netsmart. The team is notable for its years of experience in multiple statewide multi-event implementations and deep expertise in vital records application development. The Netsmart VRS team works with its customers to ensure their long term success.

Vital Records System Training
Netsmart VRS customers face unique training challenges as they work with large and often geographically diverse user communities. Netsmart helps agencies overcome these challenges by offering multiple training options:

• Face-to-face training - Instructor-led classes on-site
• Online training - Customized courses available 24 hours-per-day
• Instructor-led virtual training – Distance learning that provides instructor led training via computer connection for online instruction and participation
  

Also available with Vital Records System Training is Netsmart’s complete Learning Management System. This enables organizations to effectively manage online registration, class notifications and class attendance for large numbers of users.

Netsmart Community
www.netsmartcommunity.com
This online professional networking site, exclusively for Netsmart customers, already has hundreds of members, including dozens of Netsmart VRS customers. Members can tap into the collective expertise of the community of vital records professionals to collaborate on best practices, keep up to date on federal and state regulations and trends, and form interest groups to share ideas. Registrars and specialty groups like newborn hearing screening and metabolic screening administrators can form discussion groups to share their insight and knowledge.

Netsmart-Managed Option for Agencies
with Minimal Resources
Does your department have limited information technology resources? To address this challenge, Netsmart VRS is available as a Software-as-a-Service (SaaS) package. What does that mean? Netsmart provides and manages the technology (hardware, software, database, back-ups and IT operations), allowing departments to focus on providing the best possible services to the public with the Netsmart VRS solution.

Netsmart VRS provides vital records agencies with tremendous value. It automates the collection of data, improves the accuracy and completeness of the records, and provides enhanced data security making it a cost-efficient, high-quality solution backed by a knowledgeable Netsmart vital records team.

Contact us today for additional product information.