Avatar CWS Computerized Patient Records

Winner of the Davies Award Commendation for Excellence in Computer-based Patient Records

The Avatar Clinician Workstation (CWS), Netsmart’s award-winning electronic medical record software for computerized patient records, integrates the clinical tools necessary for an interdisciplinary approach to the delivery of health and human services, including: Treatment/Care Planning, Individual and Group Progress Notes, Assessments, Nursing Reports, and Workflow Management. In addition, the Avatar CWS supports electronic views of laboratory results and other interdepartmental data and has optional features, such as MDS entry/tracking, order entry and pharmacy integration (via third-party interface).

Computerized Treatment/Care Planning
Each facility can create care planning templates tailored to address the unique needs of all target populations, supporting best practice guidelines. Keyword searches trigger dictionary statements. The planner steps the clinician through the process from problem definitions and diagnosis to goals, objectives and interventions. There is also an area to record the staff participating in the plan. The system provides the capability to include site-specific information, within the Treatment Plan.

Progress Notes
Progress notes are entered by the clinician for an individual or group. Ambulatory notes are linked to outstanding services, or the clinician may post a service directly from the entry of the note. For a group, a template is used to outline the general group content. Then, for each client, the general outline is individualized.

With the use of a mouse, the individual care plan components (Diagnosis, Problems, Goals, Interventions and Objectives) are tagged to their associated progress notes, as required by JCAHO guidelines.

Note Review
The co-signature feature displays the entire history of notes, particular note types, or specialty area notes for review and signature by authorized personnel. The filing of a note can be general or within a specialty area, (social work, psychiatry, etc.) making note review simple and more direct. The type of note establishes co-signature requirements. Dated addenda are attached to progress notes directly.

Diagnosis
Diagnosis information is always available and accessed through the use of a DSM-IV look-up table. This table supports searches by partial description or code. Multiple selections are supported for all five axes. All DSM-IV codes are cross-walked to ICD-9. Diagnostic information is linked to the treatment/care planner.

Workflow Notifications
Avatar CWS has a fully integrated and user-definable Workflow Notification module that informs a clinician when a progress note is required, an assessment requires approval, a progress note requires a co-signature or a treatment plan review date is approaching. User defined forms are linked to these Notifications.

Assessments
Avatar CWS is delivered with a battery of behavioral and mental health assessments, including Medical History, Psycho-Social and Nursing evaluations. Additionally, with the modeling tools included with Avatar CWS Computerized Patient Records, each facility can create an unlimited number of assessment forms that reflect facility-specific content.

Form Modeling
Modeling tools are available for constructing dictionaries, screens, multi-page forms, tabs and drop-down menus. Logic is easily incorporated between fields for the more advanced requirements. Modeling is automatically mapped to the SQL database for access with industry standard report writers. Any changes made with these tools are compiled so that they are unaffected by periodic updates and enhancements released by Netsmart.

Reports
A full reporting suite is available and includes: Missing Patient Flow Sheets, Chart Review, Nursing Administration Summary, Discharge Report and more. For each staff, a To-Do-List serves as a reminder of needed progress notes, treatment plan reviews and other required documentation. Supervisors have access to staff To-Do-Lists.

Treatment Planning Library Versatility
The clinician can create customized treatment planning libraries or use an optional full complement of Wiley Treatment Planning Libraries, to substantially reduce the preparation time of individual treatment plans. Library creation is accomplished with a straightforward two-step process. First, utilize the Treatment Planning Dictionary Maintenance option to create a database that contains Problems, Problem Definitions, Suggested Diagnoses, Goals, Objectives and Interventions. Then, use the Treatment Planning Library Definition option to create the user-defined library that connects each of the components. An option is also included that copies Problems (with associated diagnoses, definitions, goals, objectives and interventions) from any library to any user-defined library.

Summary
Avatar CWS Computerized Patient Records is designed to support the multi-disciplinary electronic health record. It brings the electronic medical record to the care giver, supporting an integrated view to critical information.

Contact us today for additional information about Avatar Clinician Workstation.

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